Amenities Committee

The Amenities Committee (Amenities)

This committee serves to advise the BOD on the maintenance, expansion and operation of community amenities. Tasks include, but are not limited to: setup and teardown of pool furniture, review of vendor proposals/contracts, basic inspection of facilities, solicitation of resident feedback on current or proposed amenities, calculation of budget expenditures, maintenance of facility reservation calendar, ensuring completion of contracted projects and responding to reports of damaged community property in a timely manner. Members must stay in active communication via official channels with fellow committee members, the BOD, the community management company and residents. 

Example activity: Amenities is notified by a resident that a water pipe has burst and is flooding the basketball court. Amenities members notify the local water authority and arrange for water shutoff. Amenities notifies the Management company and BOD, then seeks service quotes from multiple local vendors to determine repair costs and timelines. Proposals are submitted to the BOD for approval. Once approved, Amenities works with the appropriate vendor to ensure proper repairs, billing and payment.

Other common projects within this committee’s scope: 

• selection of new pool furniture & equipment

• prioritization of repairs to infrastructure

• beautification of common areas

• contract negotiation

• review of event insurance policies

Typical time commitments range from __ hours per week but may vary based on season and volume of active projects. Members should be able to safely navigate the community to inspect the property, operate a computer or mobile device and perform some reasonable physical activities such as lifting/carrying 1-30lb objects. Members must, at a minimum, attend committee meetings once per month or at a frequency determined by the committee charter. Members should perform duties in pairs or as a group and adhere to the Towne Mill Code of Ethics. Members are expected to complete the entirety of their elected term (1-2 years) but may seek re-election for additional terms.